Thursday 2 July 2009

Proposed changes to local authority enforcement monitoring system 2006

Monday 31 July 2006

We are seeking your views and comments on proposals to improve the monitoring system used by Local Authorities (LAs) to report on feed and food law enforcement activities to the FSA. This is the second consultation, following the one held in March to May 2005.

All comments and views should be sent to:

Food Standards Agency Monitoring Branch

Room 411C, Food Standards Agency,
125 Kingsway,
London WC2B 6NH

Tel: 020 7276 8427
E-mail: la.monitoring@foodstandards.gsi.gov.uk

Responses are requested by: 20 October 2006

Summary of responses is now available

PDF Document (pdf 1MB)

Consultation details

The key proposals are:

to simplify procedures for reporting data on inspections, for both food hygiene and food standards
to introduce revised outcome measures for assessing the impact of local authorities' delivery of food law enforcement
to introduce a matrix for assessment of overall performance which could be applied to each authority

These proposals cover food law enforcement. It is intended to develop similar proposals for animal feed law, to be part of the new monitoring system and matrix, but these are not yet complete.

Responses are required by Friday 20 October 2006. When responding, please state whether you are responding as a private individual or on behalf of an organisation/company (with a brief summary of the people it represents).

Introduction
These proposals have been revised and developed in the light of:

the Hampton review, seeking outcome measures for service delivery
the Agency�s plans to review the overall approach to enforcement of food law

Although the Hampton review applies only to England, the Agency wishes to use its recommendations to develop a new approach to food law enforcement for all of the UK.

Background
Under the Food Standards Act 1999, the Agency is required to monitor the performance of enforcement authorities. This is for both national and European Union purposes. The review of the current monitoring system was begun in 2005, and involves two working groups with colleagues from LAs and from LACORS (the Performance Strategy Group and the Monitoring System User Group). The Agency has already made some interim changes, in 2004, by moving to annual data returns, based on the financial year, and by requiring Heads of Service to validate the data.

The Food Standards Agency's Strategic Plan 2005-10 sets a target to: 'change the way we report on local authority enforcement activity by 2006 to recognise their important educational and advisory roles in helping local businesses to deliver higher standards of food safety, and work with local authorities to improve the accuracy, timeliness and relevance of local authority performance data'.

The Agency is also proposing a matrix for the overall assessment of the delivery of food law enforcement by each LA.

Effects on stakeholders
The effects of the proposed changes will fall on LAs themselves, and should simplify and lighten their administrative burden. There should be scope for some small cost savings to them in the longterm. There may be some start-up and training costs, within the total costs of introducing the new monitoring system being developed by the overall review. Costings are discussed in the detailed Annex A, and further advice is sought. Some possible projected figures are included in the Agency's Simplification Plan.

All known software suppliers for LAs have been consulted about the proposed changes, to ensure that their systems can be readily adapted if they are agreed. Feedback has suggested that this will not be a problem. However, as part of this consultation, we are separately asking all the IT software companies for their comments relating to the minimum level of data definition needed by November 2006, to enable them to design, test and deliver revised applications to LA customers by May 2007.

A small number of LAs operate in-house IT software systems; the Agency is already discussing how to help them to adapt to the new proposals.

Second consultation
The second consultation consists of several parts. We would specifically welcome your views on the questions in Annex A. The papers are:

Annex A: a consultation paper setting out the latest proposals on how interventions would be reported, the content of the matrix for performance assessment, the proposed data delivery system and data requirement, the implications for LAs, and the proposed timings
Annex B: an illustrative list of possible interventions
Annex C: an example of a draft data requirement for an individual premises for a financial year
Annex D: an example of the way in which an LA�s data will be summarised and presented for validation
Annex E: how the proposed matrix scoring system would work
Annex F: details of the proposed data delivery system, and data requirement
Annex G: the proposed data requirement for imported food
Annex H: on background points, and points for further consideration
Annex I: some detailed questions on LAs� IT provisions
Annex J: a paper for information, summarising the responses to the first consultation

The matrix will be expanded to include a data requirement for feed law enforcement in Great Britain. This will substantially mirror that for food. Details of future EU requirements are not yet known. However, it seems likely that there will be a requirement to supply more detailed information about the analysis carried out on feed samples. But it is anticipated that the matrix will not require the same level of detail on feed samples as that which is currently contained in the 'Harmonised' document completed by local authorities enforcing animal feed law. This new animal feed matrix will be distributed for comment separately to those local authorities that have animal feed law enforcement responsibility.

What happens next?
Your responses to this second consultation will be considered at the end of October. The Performance Strategy Group and the Monitoring System User Group will both be involved in agreeing the way forward on monitoring.

It is our intention to finalise the content of the monitoring system at that point. Further work will then focus on the detailed data definitions and on the new delivery system, the work of the IT software suppliers to develop revised software products for their LA clients, and the Agency�s plans for training and support for LA colleagues.

The target is to have new IT software applications available to LAs for May 2007. The year 2007-08 will then be treated as a transitional year, with training in the new system being provided for all LAs between May and October, and all LAs asked to implement the new system from November 2007.

Further information
This consultation has been prepared in accordance with the (External) Cabinet Office�s Code of Practice on Consultation .

For details about the consultation process (not about the content of the consultation) please contact: Food Standards Agency Consultation Co-ordinator, Room 115B Aviation House, 125 Kingsway, London, WC2B 6NH. Tel: 0207 276 8630.

These papers are also being copied to the Department for Communities and Local Government and to the Department for Trade and Industry, for information.

Further information

This consultation has been prepared in accordance with the (External) HM Government Code of Practice on Consultation , which states that a consultation must follow better regulation best practice, including carrying out an Impact Assessment (Regulatory Impact Assessment in Scotland). The assessment is included in the consultation documents.

We are interested in what you thought of this consultation and would therefore welcome your general feedback on both the consultation package and overall consultation process. If you would like to assist us to improve the quality of future consultations, please feel free to share your thoughts with us by using the consultation feedback questionnaire.

Download word Consultation feedback questionnaire (Word)

Download pdf Consultation feedback questionnaire (pdf)

Publication of personal data and confidentiality of responses

In accordance with the FSA principle of openness our Information Centre at Aviation House will hold a copy of the completed consultation. Responses will be open to public access upon request. The FSA will also publish a summary of responses, which may include personal data, such as your full name and contact address details. If you do not want this information to be released, please complete and return the Publication of Personal Data Form. Return of this form does not mean that we will treat your response to the consultation as confidential, just your personal data.

Download word Data protection form (Word)

Download pdf Data protection form (pdf)

Publication of response summary

Within three months of a consultation ending we aim to publish a summary of responses received and provide a link to it from this page.

If, after three months, the summary is still not showing, please contact the person who was responsible for the original consultation. Alternatively, you can contact Judith Taylor, the FSA Consultation Co-ordinator, on 020 7276 8633.
Email: judith.taylor@foodstandards.gsi.gov.uk

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Proposed changes to local authority enforcement monitoring system 2006

All comments and views should be sent to:

Summary of responses is now available

Consultation details

Further information

Publication of personal data and confidentiality of responses

Publication of response summary

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